Car rental for organizations in Almaty

Rent-Trip provides organizations in Almaty with 120 cars — from comfort to premium and minivans, from 15,990 ₸/day. We work under a contract with legal entities, accept cashless payments and issue closing documents for accounting.

Rental for legal entities: contract, cashless payment and closing documents

How an organization arranges a rental — from a WhatsApp request to closing documents for accounting.

How an organization arranges a rental: step by step from request to handover

• Application: the organization messages us on WhatsApp, specifies the car class, date and duration — we confirm availability from a selection of 120 cars.
• Details: you send the company card, we prepare a rental contract for the legal entity and an invoice for payment.
• Approval: we confirm the class, duration, deposit by class and mileage limit of up to 200 km per day.
• Signing: both parties sign the contract, payment is made by bank transfer, and we record the person responsible for acceptance.
• Handover: we deliver the car to the office or to Almaty airport, and the employee accepts the car under an act with photo documentation of its condition.
• Return: we accept the car, check that everything is complete, and the closing documents go to accounting.

It is better to conclude the contract in advance — agreeing on the details and selecting a car for the date takes time, and during the season of business trips and events there are fewer available cars.

Cashless payment and closing documents for accounting

Rent-Trip accepts cashless payment from organizations and issues a full set of closing documents — an invoice and an act, so that accounting can process the expenses without adjustments. Payment is made via Kaspi or Halyk using the details from the contract, the funds are credited within one business day, and we generate the act for the entire rental period. For companies with electronic document management we send scanned copies with a stamp, and for others we prepare the originals. Check with your accounting department in advance whether they need original acts with a stamp or electronic document management is enough — this way you will avoid delays in closing the month.

What documents are required from the renting organization

• Company details: BIN, legal address, bank details for the contract and invoice.
• Responsible person's details: Full name and ID of the employee who receives and returns the car.
• Power of Attorney: if the car is not received by the director, we draw up the document for the driver on behalf of the organization.
• Driver's license: the category must match the vehicle class — a minibus requires an open category.

Assign one person responsible for vehicle pick-up and return — this makes it easier to record the car's condition and avoid disputes at handover.

Who car rental for organizations suits and for what tasks

Typical B2B scenarios — from employee business trips to guest transfers and corporate events.

Employee business trips: a car for a day or a week

For business trips we select comfort class — for example, a Nissan Sentra 2021 from 19,990 ₸/day or a Hyundai Elantra 2018 from 20,000 ₸/day — so that the employee can drive around the city and region without overpaying for premium. Among the most affordable in the selection are the Geely Emgrand 2023 from 15,990 ₸/day and the Kia Cerato 2017 from 18,000 ₸/day: they are convenient for daily trips between offices and warehouses. For trips to the region, a Toyota Prius 2018 from 24,990 ₸/day will do — the hatchback is economical over long distances to Talgar and Kaskelen. For trips around Almaty, keep in mind the 'Sergek' cameras and toll sections — warn the employee about the 200 km per day mileage limit so as not to exceed the rate.

Guest and partner transfers: meeting at Almaty airport

For meeting guests at Almaty airport we offer business and premium class — a Volkswagen Arteon 2021 from 89,990 ₸/day or a Mercedes-Benz S-Class W223 2021 from 380,000 ₸/day — with a driver if needed. If partners are being met for several days, it is more sensible to take a Lexus ES 2022 from 50,990 ₸/day: the business-class sedan maintains the standard and costs noticeably less than the flagship. For representative visits, the selection includes a Mercedes-Maybach S680 2022 from 389,990 ₸/day and a Rolls-Royce Ghost 2021 from 404,990 ₸/day. Allow extra time for the car to arrive: flights are delayed, and the mountain pass and winding roads toward Medeu and Shymbulak slow traffic down in winter.

Corporate events: several cars at once

• Sedans for speakers: A Lexus ES 2022 from 50,990 ₸/day and a Volkswagen Arteon 2021 from 89,990 ₸/day take guests to their addresses.
• Minibus for the group: A Toyota HiAce 2019 from 56,990 ₸/day picks up employees in one trip.
• Premium for VIPs: A Mercedes-Benz S-Class W222 2016 from 100,000 ₸/day and a Bentley Continental GT 2021 from 299,990 ₸/day — for high-status guests.
• Crossover for off-site trips: A Mercedes-Benz G-Class 2016 from 150,000 ₸/day will come in handy at off-site venues outside the city.

If there are more than ten guests, it is more cost-effective to combine a minibus and passenger cars: the minibus picks up the group, and the sedans take the speakers to their addresses.

Fleet classes and models: from comfort to premium

The selection includes 120 cars of four classes — we show how they differ and what tasks they suit.

Table: examples of models by class, body type and price

The price depends on the class and year of manufacture: the same model in the fleet may have both a newer and an older version — choose according to your budget and the status of the trip.

How the classes differ from one another

• Comfort: sedans and hatchbacks for daily trips, minimum deposit 50,000 ₸.
• Business: executive sedans for negotiations and meetings, deposit 100,000 ₸.
• Premium: flagships and unique coupes for VIP visits, deposit from 150,000 to 200,000 ₸.
• Commercial: Toyota HiAce 2019 minibus for group transfers, deposit 100,000 ₸.

How many cars are available for different budgets

The selection includes 120 cars, and the most affordable part of the fleet is concentrated in the comfort class: Geely Emgrand 2023 from 15,990 ₸/day, Kia Cerato 2017 from 18,000 ₸/day, Nissan Sentra 2021 from 19,990 ₸/day, Hyundai Elantra 2018 from 20,000 ₸/day and Kia Cerato 2022 from 20,990 ₸/day. Above that come business and premium — there the price rises due to status and equipment, not just the year of manufacture. In my opinion, most organizations have enough comfort class for weekdays and one or two business-class cars for guests.

Prices, deposit and what is included in the rate

We break down what the rental cost consists of and what terms are fixed in the contract.

What is included in the rental rate

• Mileage: up to 200 km per day is included in the price; beyond the limit — an additional charge per kilometer, the amount is specified in the contract.
• Insurance: the policy is issued for the car, the terms and deductible are set out in the rental contract.
• Maintenance: we take on scheduled maintenance and consumables, the organization does not spend on servicing.
• Delivery: we deliver the car to the office or to Almaty airport at the agreed time.
• Support: 24/7 line — an employee calls in case of an accident, breakdown or tow.

Deposit by car classes

The deposit is returned within 1–3 business days after the car is returned without damage or fines.

How the price is calculated for long-term rental

For a term of a week or more, the price is lower than for daily rental — we quote the exact amount in WhatsApp for a specific class and dates. For organizations that take a car for a month or longer, we fix the rate in the contract so that accounting can plan expenses in advance. Calculate the budget from the base daily rate and add possible excess mileage beyond 200 km — on long trips to Kolsai or the Charyn Canyon the limit runs out quickly.

How to choose a car for your organization's task

A short breakdown of the criteria: class, number of passengers, route and rental term.

Start from the task, not the model

• City errands: comfort class, sedans with automatic transmission, minimum deposit 50,000 ₸.
• Negotiations and meetings: business class, Lexus ES 2022 or Volkswagen Arteon 2021.
• VIP visits: premium — Mercedes-Benz S-Class, Maybach or Rolls-Royce Ghost 2021.
• Group trips: commercial Toyota HiAce 2019 or minivans.
• Trips out of town: SUVs and crossovers for the mountain pass and winding roads.

What to look for when choosing a class

The class determines not only the price, but also the deposit and the status of the trip: comfort — 50,000 ₸, business — 100,000 ₸, premium — from 150,000 ₸. Take a car with extra passenger capacity: if three people with luggage are going on a business trip, a sedan is more convenient, while for five people with equipment you need a minivan. Check whether the driver has the required category — a separate one is needed for a minibus. In our experience, organizations most often make the mistake of choosing a lower class to save money, and then pay extra for excess mileage on long routes.

Long-term rental and several cars at once

How to arrange a rental when you need a car for a month or a fleet for a project.

Rental for a month or longer

For a long term, we fix the rate in the contract and assign specific cars to the organization so that employees don't switch cars each time. For regular travel, the comfort class is suitable — Geely Emgrand 2023 or Kia Cerato 2022, for management — business and premium. Mileage of up to 200 km per day is retained, and for long business trips we recalculate the limit in advance. A long-term contract is easier for accounting: one invoice and one act instead of a dozen closing documents for each trip.

Several cars for one project

• Event for a day: combine sedans and a Toyota HiAce 2019 minibus for transporting guests.
• Filming and trips: a Mercedes-Benz G-Class 2016 crossover handles unpaved sections outside the city.
• Delegation for a week: premium sedans for high-status guests and comfort class for support.
• Employee shifts: several identical comfort-class sedans for regular shifts.

When ordering several cars at once, we deliver them in one batch to the agreed place and time.

Delivery, vehicle condition and 24/7 support

What happens after signing the contract — from car delivery to support during the trip.

Car delivery and acceptance

We deliver the car to the office, to Almaty airport or to the event venue at the agreed time. Upon acceptance, the employee together with our specialist inspects the body, interior and completeness, and records the condition in photos — this protects both parties upon return. In the act we specify the fuel level, mileage and deposit by class. The pre-handover check takes 10–15 minutes: during this time we show the documents, insurance and explain the terms of the mileage limit.

Condition of cars and pre-handover check

Each of the 120 cars undergoes a technical inspection and washing before delivery: we check the brakes, tires, fluid levels and electronics. In winter we install seasonal tires — on the mountain pass and winding roads toward Medeu and Shymbulak this is critical. In summer we monitor the air conditioning: in the heat around Almaty it's hard without it. If a car raises doubts at acceptance, we replace it before departure, not after.

Support for the organization during the trip

• 24/7 line: an employee can call in case of an accident, breakdown or evacuation at any time of day.
• Car replacement: in case of a serious malfunction, we provide another car of the same class.
• Roadside assistance: we coordinate towing and repairs so the trip doesn't fall through.
• Contact with the responsible person: we keep in touch with the organization's employee on all rental matters.

Conclusion

Renting for organizations in Almaty covers various tasks: business trips, guest transfers, events and long-term projects. The choice starts with the task — comfort class for everyday needs, business and premium for guests, commercial transport for groups. A contract with a legal entity, cashless payment and closing documents simplify the accounting work, while the deposit by class and mileage limit of up to 200 km per day are fixed in advance. Calculate the budget from the base rate per day, allow for possible excess mileage on long routes and agree on the class for the number of passengers — that way the rental will go without adjustments and disputed points upon return.